How Do I Get Copies?

In Copy Room, Procedures on August 11, 2008 by Media Specialist Tagged: , ,

Updated: August 5, 2012

Teachers and Student Aides are not permitted use of Copy Machine. Only some Teacher Assistants and Copy Assistants trained by me are allowed use of machine.


We are not allowed to duplicate copyrighted material. That means no books, workbooks and magazines in general. (With Few Exceptions) Please provide a hard copy of the material to expedite the order.  Turning in books, workbooks and magazines slows our turn-around time.

To keep the machine in working order, requests with dark pictures and edges will be returned so they can be covered or cut.  Such dark pictures and edges wear out the fuser and consume more dry ink.  This is the number one cause of machine failure.


Please keep your copy orders simple by avoiding bulky packets and limiting yourself to 1-4 sheets per job.  We understand that packets will be needed from time to time. Please allow more time on orders with 10 or more originals.

When submitting your order, you must use “Official Copy Request Form“. Paper clip your form to your originals along with your name tag. Double check your order before turning it the basket.  Orders with out proper form will be returned incomplete.

Have your originals in good condition.  You may want to retype some originals or recopy some maps that have started to fade. Remove all staples.

Sometimes a small part of your work goes to a third sheet when using normal margins in Microsoft Word. By adjusting your paper margins you make better use of a full sheet.You can also decrease your font size by one to make it fit.

When you pick up order, please return your name tag to tray.


Before submitting your order ask yourself:

  • Can I write it on the board?
  • Can I use an overhead sheet?
  • Can I use my LCD projector?
  • Did I fill out the Request Form properly?
  • Can I put two on a page?
  • Can I run a class set only?

Our policy is not to compromise your teaching techniques. All we ask is that you be more conscientious about your copying needs. Thank you for your cooperation and patience! If you have any questions, please feel free to ask.

Copy Room hours will be from 8:00 – 11:30 a.m.

Teachers will have access to Copy Room to drop off or pick up orders all day.

(Machine will be off after 11:30 a.m.)

Cut-off time for daily requests is 11:00 a.m. Anything turned in after that will be done the next business day. We usually run a 24 hour turn-around time.

During open hours:
Students can drop-off or pick-up copies
* Don’t send students with keys or have them ask someone to open door.

During closed hours:
Don’t send any students to drop off or pick-up copies after those hours.
* Only Teachers & Staff will have access

Only EXTREME EMERGENCIES will be done after those hours.

For example:
* Teacher has to leave campus
* Administration requests

This will allow me the time to do other assigned duties.Suggestions on how we can improve our service are always welcomed.

AV requests will be handled all day and this includes: Overhead bulbs, Overhead/LCD Projector Problems & TV/DVD/VCR Units


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