Archive for the ‘Windows’ Category

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How To Add Signature In Microsoft Outlook

In Procedures,Tips & Tricks,Windows on November 2, 2009 by Media Specialist Tagged: ,

If you are tired of typing your contact information in Outlook everytime you type up an email, here is a tip that will help you with that. I’m using Outlook 2007 as an example and it’s basically the same for all versions of Outlook.

Once logged in to Outlook, go to Tools in the Top Menu & select Options.

In the Options panel, click on the tab labeled Mail Format and select the box that says Signatures. Your panel should now look like this:

Signature Panel

Example of Signature Panel

You will be clicking on New to add a signature on the panel above. It will ask you to name it. If you see in my example above, I created two signatures.

One is my MAIN signature which goes on every new email I send.

The second is a REPLY signature that is used whenever I reply to an email.

I do this because I don’t want my main signature every time I reply. My reply signature has only my name on it. It’s good email etiquette, you don’t want you main signature all over the place. Especially on those emails you go back and forth with the sender. It can make it difficult to read.

You have the options of adding a picture, a link and to format the text as you wish. Always remember that simple is better.

Make sure to set your defaults on the right side as shown on the example. Those options designate which signatures you want Outlook to use for the specific tasks I mentioned above.

Now, every time you type up a new message your customized signature will automatically appear.

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Anti-Virus Programs & Why You Need Them

In How To,Laundry Room,Software,Troubleshooting,Windows on October 17, 2008 by Tech Support Tagged: , , , , , ,

If you are a Windows user, you should be concerned about you computer catching a virus, and I don’t mean the flu. I am talking about those nasty programs that clog your system down to a crawl, that pop up window after window non-stop, or even worse, that uses your computer as a spamming machine to the rest of the Internet. So what can you do to protect yourself from these ugly critters?

My Apple Fanboy friend would say, “Just get a MAC and you don’t have to worry about viruses.” In part, he is correct to a certain extent. However, most users own PCs and have Windows operating systems.

Nowadays the definition is blurry between a virus, malware and spyware program. The makers of anti-virus software have their work cutout when trying to protect you. The bad programs have gotten nastier, harder to remove and cause havoc once you get them. So I will mention some general things you can do to help protect yourself.

Useful advice not to get viruses in the first place

For many people the main reason to use a computer is to get things done. They have no desire to know how a computer works or how to fix it. So they use the computer, the Internet and email to accomplish specific tasks. If you fall into this category, please listen to the following tips to avoid the dreaded malicious viruses. These points mainly involve changing one’s behavior:

  1. EMAIL: Never open an attachment (pictures, documents, spreadsheets, files, etc) that you weren’t expecting. Even if it comes from a friend or someone you know. It’s always best to ask the sender if they did intent to send you something.
  2. EMAIL: Never click on a link in email. Again the same concept applies as with attachments, if you’re not expecting it, then question why you got it. This is a favorite way for Phishing scams to collect your personal data.
  3. WEBSITES: Be careful of the websites you visit. Those that offer FREE downloads are especially suspect. You know you’ve been to them. The sites that offer free desktop backgrounds, free screensavers, free clipart, free software, and free mp3s. Now, I am not saying that ALL these sites are malicious, just be careful. It is better to stick to well known websites.
  4. PROGRAMS: Again be very careful when installing programs you have downloaded from the internet. Make sure they come from a reputable source.
  5. ROUTER/FIREWALL: At home, make sure you have a router between your computer and the Internet. Most new routers are firewalls that will prevent unsolicited traffic from getting to your computer. These pieces of hardware are very inexpensive and will hugely increase your protection. Even if you only have one computer, make sure you get a router. At work, hopefully your IT Department knows what they’re doing and has all the computers behind firewalls.

Software to help bolster your defense

I know the natural tendency is to click on those cool little links that you’re friend sent you. You may find it hard to resist opening an attachment that promises is the most amazing thing you’ve ever seen before.

So for you folks, I offer some picks on Anti-Virus software that will help you in your quest to remain virus free.

I personally use AVAST. They have a free version for home use. This piece of software is lightweight and does the job. It updates everyday with new virus definitions to keep you current. I would recommend you try it. Another free program that gets good reviews is AVG Antivirus. I have never tried this one, but it comes highly recommended from experts in the field.  There are a few good paid applications such as NOD32 and Kaspersky Anti-Virus that get high marks from reviewers as well.

There are many others, especially the Big Two, McAfee and Norton. I used Norton in the past but it is bloated and you have to keep paying every year to keep the program updated. My recommendations are save your money and get yourself one of the two free ones I mentioned.

As for Malware/Spyware protection I would recommend Spybot – Search and Destroy. In this category there are many programs that will help you eliminate the nasties. Take a look at Malware.org for helpful resources.

If you’re infected, just bite the bullet!

Just bite the bullet

Just Bite The Bullet

Is you’re computer already compromised? No matter what programs you use to try to fix the problem, you can never be sure that everything bad has been removed. Your only safe way to know your system is truly safe is to reinstall the operating system. Use the discs that came with your computer to restore it. Doing so will put your computer back to the way it came from the factory. Don’t forget to back up your personal files (or you should already have them backed up).

After you restore your system, start practicing the safe habits described above.

Be safe in your Internet journeys…

Articles

The Ultimate Steal

In Laundry Room,Software,Windows on October 13, 2008 by Tech Support Tagged: ,

Office Ultimate

Office Ultimate

Are you a senior getting ready to go to college? Do you use Microsoft Office to do your school work? Then you should check out the following for a great opportunity to purchase an expensive software package for a very reasonable price:

The UltimateSteal offer is for MS Office Ultimate 2007 full version.

It includes:

  1. Word 2007
  2. Excel 2007
  3. PowerPoint 2007
  4. Outlook 2007
  5. OneNote 2007
  6. Groove 2007
  7. Publisher 2007
  8. Access 2007
  9. InfoPath 2007
  10. Accounting Express 2007

Check out the website for their terms and conditions. This package sells at Amazon for $480.

TEACHERS: Please let your students know about this if you think it is useful.

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Embed Video On Microsoft PowerPoint

In How To,Laundry Room,Tips & Tricks,Windows on September 3, 2008 by Tech Support Tagged: , ,

 

Embedding is a means of physically inserting a video clip into an application so that it plays within the presentation.

Many educators would like to use multimedia files in their Microsoft PowerPoint presentations. This may seem like a daunting task if you’ve never done it before. However, using the new PowerPoint 2007, accomplishing this couldn’t be easier. Here’s how:

Embedding Or Linking Video To PowerPoint

We are assuming you already have the video you wish to embed in your presentation somewhere on your desktop or hard drive.

  1. Create a folder and label it “Presentation” (you can name it whatever you like).
  2. Drag or copy the movie file(s) you plan to use in that folder.  (WMV works best)
  3. Open a PowerPoint Presentation and save it to that same folder.
  4. When it’s time to insert movie files to your presentation, select them from this same folder.
  5. When you are finished you should have all files you need in one folder.

The actual process of inserting a video clip is really easy.

  1. In PowerPoint create a new presentation or open an existing one
  2. Choose which slide you want the presentation to be in or add it to an existing slide
  3. From the top menu, click on the Insert ribbon. Then choose Movie & Sound – Movie From File.
  4. In the popup box, search for your movie file (in the folder you created) and add it.
  5. You can resize, move, & pretty much position video where you want on the screen.

If you will be presenting on another computer, you have to make sure you have the movie file in the same folder as your presentation. PowerPoint DOES NOT save the movie file all together.


This is a video of the same step by step instructions from above.

That’s all there is to it.  Pretty simple huh?

Downloading & Adding YouTube Videos To PowerPoint

If you don’t want to depend on an internet connection,  you can convert YouTube Video with Zamzar’s Online service and then use the instructions above.  Make sure you convert the video to WMV, since it works the best!  If not, Powerpoint will not recognize it and you won’t be able to see it.

Videos make presentations a little more dynamic and used thoughtfully add the perfect touch to your message. Always test your presentation before beginning your keynote.