If you are tired of typing your contact information in Outlook everytime you type up an email, here is a tip that will help you with that. I’m using Outlook 2007 as an example and it’s basically the same for all versions of Outlook.
Once logged in to Outlook, go to Tools in the Top Menu & select Options.
In the Options panel, click on the tab labeled Mail Format and select the box that says Signatures. Your panel should now look like this:
You will be clicking on New to add a signature on the panel above. It will ask you to name it. If you see in my example above, I created two signatures.
One is my MAIN signature which goes on every new email I send.
The second is a REPLY signature that is used whenever I reply to an email.
I do this because I don’t want my main signature every time I reply. My reply signature has only my name on it. It’s good email etiquette, you don’t want you main signature all over the place. Especially on those emails you go back and forth with the sender. It can make it difficult to read.
You have the options of adding a picture, a link and to format the text as you wish. Always remember that simple is better.
Make sure to set your defaults on the right side as shown on the example. Those options designate which signatures you want Outlook to use for the specific tasks I mentioned above.
Now, every time you type up a new message your customized signature will automatically appear.